Have you managed projects at an architecture or engineering firm? Are you interested in strategic operations at a high-quality design practice? Are analysis and communication your strong suits?

The Projects & Staff Planner works with our Project Managers and Principals in crafting and updating plans for all design projects. This strategic role also provides contract review & maintenance, anticipates hiring needs, analyzes and initiates improvements, and provides training on best practices.

Responsibilities:

• Analyze resource planning across all projects, with an eye towards improvement.

• Develop awareness of each architect’s and engineer’s skills, commitments, and interests through daily communication.

• Work with individual Project Managers (PMs) and Principals in crafting project plans. 

• Forecast cross-project overlaps (“synergies”) and conflicting demands (“perfect storms”) to keep PMs aware of workflows on other projects impacting their teams.

• Respond effectively to changes by working with PMs to adjust project plans. 

• Coach, mentor, and train PMs in scheduling methods.

• Run bi-weekly staffing meetings to present information simultaneously to all Principals.

• Create graphics and narratives to effectively summarize issues.

• Keep track of proposal approvals, update database and the project plan accordingly.

• Anticipate when a project team requires additional resources and when a new project is likely to start. Alert hiring team about needs exceeding current staff.

• Support PMs and Business Team with client communication on projects’ status such as ASRs and client payments. 

• Assist Business Team with internal transaction reviews and reconciliations. 

• Review contracts with legal and insurance advisors. Ensure execution of a contract’s final version.

• Respond to client communication regarding contracts and certificates of insurance.

• Make recommendations when additional planning tools are needed.

Qualifications:

• Bachelor's degree in architecture or engineering. 

• Minimum of 3 years of PM experience at an architecture or engineering practice. 

• Experience with scheduling multiple projects is highly desirable.

• Strong knowledge of pre-design, design, and construction administration phases, along with the work involved in each phase.

• Knowledge of AIA contracts and other formats.

• Proficiency in Ajera and/or Deltek, or other integrated practice management platforms.

• Proficiency in MS Office applications and Zoom.

• Exceptional attention to detail and accuracy.

• Ability to work in a cross-functional, collaborative environment, to motivate and build trust among colleagues. 

• Demonstrated organizational and multitasking abilities.

• Active listening skills and effective communication, with a good sense of perspective.

• A “can-do” attitude and effective problem-solving skills.

This position is in person in office, with option for one flex day per week.

Compensation: 

$85,000 – 100,000 annually, depending on skills, experience, and education.